PAYROLL Payday Super — Workflow Quick Reference Guide
This is a quick reference guide for the new workflow changes to meet 2026 Payday Super changes in the Payroll & A/P Payments module. Once the SCR has been installed
Fox Pro clients will have received and SCR sent VIA email.
Installation instructions for installing the SCR can be found HERE.
Once installed the quick reference guide will provide you an overview of the steps required.
Part A — One-Time Setup (Complete before your first pay run on or after 1 July 2026)
These configuration steps only need to be done once.
If you are required to do multiple export formats to various Clearing houses skip step A1.
If you skip Step A2 — without a Creditor code on each super scheme, A/P invoices will not be raised automatically. You will need to create journals.
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A1 |
Set Payday Parameters SYS02 System Administration → System Parameters → Payroll & Human resources → search "PAY: PAYDAY SUPER CLEARING HOUSE" → set to your clearing house format (e.g. QuickSuper) Search "PAY: PAYMENT SUMMARY - COMPANY NAME (1, 2 &3)" → set to your Company Name as registered with your Clearing house if different to your general parameter Companyany Name. |
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A2 |
Add Creditor Code to Each Super Scheme PYM09 Payroll & HR → Payroll Reference Maintenance → Superannuation Schemes → Modify each scheme → confirm Rate = 12.00% → enter the A/P Creditor code in the Creditor field → Commit Spin numbers are being phased out & replaced with USi Numbers |
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A3 |
Verify Employee Super Details PYM01 Payroll & HR → Payroll Reference Maintenance → Employees → confirm Super Scheme, Super Policy and Super GL A/C for every employee |
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A2 note: The Creditor field is only required if you process super via Accounts Payable. If you pay via Cash Payment Journals, leave it blank. |
Part B — Every Pay Run (After payslips are processed)
Run payslips as normal (Auto or Manual) first. The workflow below picks up from Payslips UPDATE.
PHASE 1 — PAYSLIPS UPDATE & SUBMISSIONS
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B1 |
Run Payslips UPDATE PY011 Set Submit Single Touch = Yes and Export Superannuation = Yes → click Update |
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B2 |
Save the Payslips UPDATE PDF When the PDF generates on screen → save to your records folder |
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B3 |
Confirm STP Submission MessageXchange popup will appear → confirm "Successfully sent. Response Status = 200 OK" → click OK |
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B4 |
Save the Super Export CSV Save As dialog appears → name the file (e.g. Super_Payment_26052026) → save to your super exports folder |
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B5 |
Generate EFT File & Pay Employees PY012 Generate the ABA file for employee wages as normal → upload to bank |
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Steps 2, 3 and 4 happen automatically in sequence when you run PY011 — you do not need to navigate anywhere. Just respond to each prompt as it appears. |
PHASE 2 — SUBMIT TO CLEARING HOUSE (same day as wages)
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B6 |
Log in to clearing house portal (e.g. QuickSuper) Upload the super export CSV file saved in Step 4 |
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B7 |
Submit the super payment Submit simultaneously with the file upload — either via the ABA file from APP12/APP19 uploaded to your bank, or via your clearing house payment method. Confirm both the file and payment are matched before logging out. |
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⚠️ Critical: Super must be paid on the same day as wages (or next business day) from 1 July 2026. Submitting the file without the payment — or vice versa — may cause a mismatch in the clearing house portal. |
PHASE 3 — PROCESS A/P SUPER PAYMENT (if super funds are linked to a creditor)
When paying via PayID, the creditor's payment method must be set to Direct Debit (D/Deb). ABA files are not compatible with PayID.
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B8 |
Select the Super Creditor & Enter Payment APP02 A/P Payments → Creditor Payment Maintenance → select your super creditor → enter full Amount in the Payment field → Commit → Esc |
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B9 |
Review Creditor Payment Listing APP03 A/P Payments → Creditor Payment Listing → select Detail Recon → select creditor → View → confirm figures before proceeding |
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B10 |
Print Creditor Remittance (if required) APP06 A/P Payments → Creditor Remittance Print → set From/To Creditor to your super fund code → View or Print |
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B11 |
Update the Payment APP07 A/P Payments → Creditor Payment UPDATE → set From/To Creditor → View to preview → confirm all details correct → Update |
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B12 |
Generate EFT or BPAY File APP12 / APP19 EFT: A/P Payments → Generate EFT File → enter batch from APP07 → confirm EFT Date → Commit → Save file to banking folder. BPAY: use APP19 — same process |
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B13 |
Verify the Batch APP13 / APP21 EFT: A/P Payments → EFT Listing → select batch → confirm Batch Total matches APP07 BPAY: use APP21 — same process |
Pay Run Completion Checklist
Before closing off the pay run, confirm all of the following:
- Payslips UPDATE (PY011) run with Submit Single Touch = Yes and Export Superannuation = Yes (applicable if you set the parameter in A1)
- Payslips UPDATE PDF saved
- MessageXchange STP confirmation "200 OK" received
- Super export CSV file saved (applicable if Parameter A1 was set)
- Employee wages EFT file generated and uploaded to bank (PY012)
- Super CSV uploaded to clearing house portal
- Super payment submitted to clearing house on same day as wages
- A/P super payment processed and updated (APP02 → APP07) — if applicable
- EFT/BPAY file generated and uploaded to bank (APP12 or APP19) — if applicable
- Batch verified (APP13 or APP21) — if applicable
Need detailed steps? Refer to the full Knowledge Base articles:
→ FOX-How to Install a Software Update (ZIP File)
→ Payday Super — System Changes Guide
→ Payday Super — Processing the Superannuation Creditor Payment