---
title: PAYROLL Pro Payday Super — Workflow Quick Reference Guide
description: Payday Super Quick Guide. Ezy Pro
---
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# PAYROLL Pro Payday Super — Workflow Quick Reference Guide
## This is a quick reference guide for the new workflow changes to meet 2026 Payday Super changes in the Payroll & A/P Payments module.
**Part A — One-Time Setup (Complete before your first pay run on or after 1 July 2026)**
**If you are required to do multiple export formats to various Clearing houses skip step A1.**
**If you are not using a creditor to pay your Superannuation obligations skip Step A2.**
| **A1** | **Set Payday Super Parameters SYS02** System Administration → System Parameters → search "PAY: PAYDAY SUPER CLEARING HOUSE" → set to your clearing house format (e.g. QuickSuper) search "PAY: PAYMENT SUMMARY COMAPNY NAME (1, 2 &3)" → set to your Company Name registered with you Clearing House If different to the Company Name in general parameters |
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| **A2** | **Add Creditor Code to Each Super Scheme PYM09** Payroll & HR → Payroll Reference Maintenance → Superannuation Schemes → Modify each scheme → confirm Rate = 12.00% → enter the A/P Creditor code in the Creditor field → Commit **Note: Spin numbers are being phased out & replaced by USi numbers**. |
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| --- | --- |
| **A3** | **Verify Employee Super Details PYM01** Payroll & HR → Payroll Reference Maintenance → Employees → confirm Super Scheme, Super Policy and Super GL A/C for every employee |
**Part B — Every Pay Run (After payslips are processed)**
Run payslips as normal (Auto or Manual) first. The workflow below picks up from Payslips UPDATE.
##### **PHASE 1 — PAYSLIPS UPDATE & SUBMISSIONS**
| **B1** | **Run Payslips UPDATE PY011** Set Submit Single Touch = Yes and Export Superannuation = Yes (Report options Tab) → click Update |
| --- | --- |
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| **B2** | **Save the Payslips UPDATE PDF & AP Invoice Update PDF** When the PDF generates on screen → save to your records folder |
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| **B3** | **Confirm STP Submission** MessageXchange popup will appear → confirm "Successfully sent. Response Status = 200 OK" → click OK |
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| **B4** | **Save the Super Export CSV** Save As dialog appears → name the file (e.g. Super\_Payment\_26052026) → save to your super exports folder |
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| **B5** | **Generate EFT File & Pay Employees PY012** Generate the ABA file for employee wages as normal → upload to bank |
| *Steps 2, 3 and 4 happen automatically in sequence when you run PY011 — you do not need to navigate anywhere. Just respond to each prompt as it appears.* |
| --- |
##### **PHASE 2 — SUBMIT TO CLEARING HOUSE (same day as wages)**
| **B6** | **Log in to clearing house portal (e.g. QuickSuper)** Upload the super export CSV file saved in Step B4 |
| --- | --- |
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| **B7** | **Submit the super payment** Submit simultaneously with the file upload — Confirm both the file and payment are matched before logging out if possible. |
| *⚠️ Critical: Super must be paid on the same day as wages (or next business day) from 1 July 2026. Submitting the file without the payment — or vice versa — may cause delay in the processing of the Superannuation to employee funds.* |
| --- |
##### **PHASE 3 — PROCESS A/P SUPER PAYMENT (if super funds are linked to a creditor code)**
**When paying via PayID, the creditor's payment method must be set to Direct Debit (D/Deb). ABA files are not compatible with PayID.**
| **B8** | **Select the Super Creditor & Enter Payment APP02** A/P Payments → Creditor Payment Maintenance → select your super creditor → enter full Amount in the Payment field → Commit → Esc |
| --- | --- |
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| **B9** | **Review Creditor Payment Listing APP03** A/P Payments → Creditor Payment Listing → select Detail Recon → select creditor → View → confirm figures before proceeding |
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| **B10** | **Print Creditor Remittance (if required) APP06** A/P Payments → Creditor Remittance Print → set From/To Creditor to your super fund code → View or Print |
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| **B11** | **Update the Payment APP07** A/P Payments → Creditor Payment UPDATE → set From/To Creditor → View to preview → confirm all details correct → Update |
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| **B12** | **Generate EFT or BPAY File APP12 / APP19** EFT: A/P Payments → Generate EFT File → enter batch from APP07 → confirm EFT Date → Commit → Save file to banking folder. BPAY: use APP19 — same process |
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| **B13** | **Verify the Batch APP13 / APP21** EFT: A/P Payments → EFT Listing → select batch → confirm Batch Total matches APP07 BPAY: use APP21 — same process |
**Pay Run Completion Checklist**
Before closing off the pay run, confirm all of the following:
- Payslips UPDATE (PY011) run with Submit Single Touch = Yes and Export Superannuation = Yes (applicable if you set the parameter in A1)
- Payslips UPDATE PDF saved
- MessageXchange STP confirmation "200 OK" received
- Super export CSV file saved (applicable if Parameter A1 was set)
- Employee wages EFT file generated and uploaded to bank (PY012)
- Super CSV uploaded to clearing house portal
- Super payment submitted to clearing house on same day as wages
- A/P super payment processed and updated (APP02 → APP07) — if applicable
- EFT/BPAY file generated and uploaded to bank (APP12 or APP19) — if applicable
- Batch verified (APP13 or APP21) — if applicable
*Need detailed steps? Refer to the full Knowledge Base articles:*
→ [Payday Super — System Changes Guide](https://knowledge.ezysys.com.au/fox-support/payroll-payday-super-system-changes-guide?hsLang=en-au)
→ [Payday Super — Processing the Superannuation Creditor Payment](https://knowledge.ezysys.com.au/pro-support/payroll-pro-payday-super-creditor-payments?hsLang=en-au)
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