Skip to content
English - Australia
Contact us
  • There are no suggestions because the search field is empty.

PAYROLL Pro - Payday Super — System Changes Guide

Pro System Changes required to meet New Payday Super Legislation.

 

Document purpose: This step-by-step guide walks you through the configuration and process changes required in PRO to comply with the ATO's new Payday Super legislation.

What Is Payday Super?
System Configuration Changes
Review Superannuation Schemes & Add Creditor Codes
Verify Super Details on Employee Card Files
Processing a Pay Run Under Payday Super
Reporting on Super Contributions

What Is Payday Super?

From 1 July 2026, the Australian Government requires employers to pay superannuation contributions on the same day (or next business day) as employee wages, rather than quarterly.

What this means for you
  • Super must be calculated and paid with every pay run
  • Your super fund will receive payments much more frequently (fortnightly or weekly rather than quarterly)

Important: Penalties may apply for late or missed super payments from 1 July 2026. There is no grace period once the legislation takes effect.

System Configuration Changes

Set these Payday Super Parameters 

Complete these configuration steps before your first pay run to ensure the automatic export uses the correct format & Company Name.

Set the "Pay:Payday Super Clearing House" System Parameter

Steps:

  1. From the main menu, go to System Administration > System Parameters
  2. In the Group field, type PAY and click Search. The Payroll & Human Resources parameter group will appear.
  3.  Select Payroll & Human Resources in the results list, then click Edit.
  4.  In the Parameter column filter, type Payday. The list will narrow to the Pay: Payday Super Clearing House parameter.
  5. Click the Current Setting cell to open the format dropdown.

    Format

    Use when…

    EZY

    Generic super data export only — not a clearing house format.

    HOST+

    Using HostPlus

    EPS

    Using EPS

    EPS STANDARD

    Using EPS Standard format

    QUICKSUPER

    Using QuickSuper

    SUPERSTREAM

    Generic SuperStream format

    NAB Super Pay

    Using NAB Transact super payments

    STATEWIDE

    Using Statewide Super

    SAFF

    Using SAFF format — accepted by most clearing houses

    AUST SUPER

    Using Australian Super

    CFS

    Using CFS (Colonial First State)

    IOOF

    Using IOOF
  6. Select your format from the dropdown, then click Save.



Tip: If you are unsure which format to select, check with your super clearing house provider. Sample files should be available in their portal. 

Set the "Pay:Payment Summary - Company name"

Important: Only set these if your clearing house name differs from your General system company name. If it matches, leave all three fields blank.

From the main menu, go to System Administration > System Parameters.
  1. Select the Payroll & Human Resources parameter group from the list — the parameters will load automatically.
  2. In the Search For field at the top of the screen, type COMPANY and enter.
  3. The system will jump to Pay: Payment Summary — Company Name, showing all three Company Name parameters together.
  4. With Pay: Payment Summary — Company Name highlighted, Enter the first 30 characters of your Company name registered with your clearing house. Press Save.
  5. If your company name is longer than 30 characters, highlight Pay: Payment Summary — Company Name 2, enter characters 31–60. Press Save.
  6. If your company name is longer than 60 characters, highlight Pay: Payment Summary — Company Name 3, enter characters 61–90. Press Save.
  7. Leave any unused fields blank.

 

Review Superannuation Schemes & Add Creditor Codes

Each employee super fund is set up as a Superannuation Scheme in EZYPro. Review each scheme and, if you want super to post as an A/P invoice each pay run, add a Creditor code to the new Creditor field. Payday Super Creditor Payment Article

  1. Navigate to Payroll & Human Resources > Payroll Reference Maintenance > Superannuation Schemes.
  2. Click Search to load all super schemes.
  3. Select the first scheme and click Edit to open its record.
  4. Review and confirm the following details are correct:

    Field

    Description

    Name

    Full name of the super fund

    Rate %

    Must be set to 12.00 from 1 July 2026

    Address / Suburb / State / Country / Postcode

    Fund’s mailing address

    Phone

    Fund contact phone number

    SPIN / Fund ID

    The fund’s Superannuation Product Identification Numbe

    Spin numbers are being phased out & replaced with USi numbers & can be entered here.

    ABN

    The fund’s ABN

    BSB and Account

    The fund’s bank details for EFT payment

    Email

    Fund contact email

    Active

    Confirm this is set to Yes (ticked)
  5. The Creditor field is a new field added for Payday Super. It appears at the bottom of the scheme record.
  6. Once all details are confirmed and the Creditor field is updated (if applicable), click Save.
  7. Use the navigation arrows at the top of the record (< 1 of 4 >) to move to the next scheme. Repeat for each scheme.  


Important: If you choose to use the Creditor field, ensure the super fund is already set up as a Creditor in your Accounts Payable module before entering the code here.

Tip: Using the Creditor field and paying super via AP Payments generates an ABA file for your bank, reducing manual errors and supporting Payday Super compliance.

Verify Super Details on Employee Card Files

Each employee’s super fund is stored on their EZYPro card file. Confirm every employee has the correct scheme and policy number before your first Payday Super pay run.

Tip: Check with your Super Clearing House Portal for any formatting requirements for general details like employee phone numbers and alike. 

  1. Navigate to Payroll & Human Resources > Payroll Reference Maintenance > Employees.
  2. Click Search to load all employees, or enter filters first, then click Search.
  3. Select an employee from the results list and click Edit to open their card file.
  4. Confirm the following fields are correctly populated:

    Field

    Description

    Super Scheme

    Scheme code for the super fund set up in PYM09 (e.g. QUIC for QuickSuper). Must match a scheme with a Creditor.

    Super Policy

    The employee’s super fund membership/policy number. This is sent to the clearing house with each payment.

    Super GL A/C

    The GL account for super expense (e.g. 30-260 — Superannuation Payroll Expense).

    Contact Details 

     

    Ensure these contact details match your clearing house. Incorrect or incomplete data can cause import failures.

     
  5. If any field needs updating, make the correction then click Save.

Processing a Pay Run Under Payday Super

Process your pay run as normal up to Payslips UPDATE (PY011). Changes begin from this step onward.

Payslips UPDATE — Two New Fields

Payroll & Human Resources > Payroll Operations > Payslips UPDATE 

  • Update Options — this tab contains two new fields added for Payday Super.

Submit STP — checkbox

  • Ticking this will automatically submit the STP file to the ATO via MessageXchange when Payslips UPDATE is run.
  • The system will default to ticked — it is recommended to leave this enabled.
  • This removes the need to go to a separate menu to submit your STP, making your pay run process simpler and faster.

Export PayDay Super — checkbox

  • Ticking this will automatically generate the super export file in the format set in your Pay: Payday Super Clearing House system parameter (Payday Super parameter)
  • The system will default to ticked — it is recommended to leave this enabled.
  • If unticked, no export file is created automatically. To manually generate go to Single touch Generate menu where you can generate by payroll batch.

Run Payslips UPDATE

Once you have confirmed both new fields are ticked on the Update Options tab, go back to the selections tab, to run the update:

 Configure the Selection tab

Switch back to the Selection tab and confirm your pay period, GL accounts, GL Month, GL Year Ending, EFT Date and Employee range are all set correctly & select the Update Button 

A confirmation popup will appear asking “Proceed updating this record?” Click Yes to continue.

Four things will happen in sequence

Payslips UPDATE PDF

The Payslips UPDATE report will generate and display in your PDF viewer, showing all GL postings for the pay run including superannuation entries.

Save this report to a location of your choice for your records.

 

A/P Invoice & Adjust. UPDATE PDF 

If a creditor is linked to the super scheme, EZYPro will automatically raise an A/P invoice for the super amount and produce the A/P Invoice & Adjust. UPDATE report. This report will be sitting in your PDF viewer.

STP Confirmation from MessageXchange

After the PDF generates, a confirmation message from MessageXchange will appear on screen:

This confirms the STP file has been successfully submitted to the ATO. Click OK to continue.

 

Important: If you receive a failure message, continue with the rest of your Payday Super process and then investigate the STP issue separately.

Before contacting Ezy Systems Support, confirm: (1) your internet connection is active, and (2) the Ezy Systems SSID is added to your ATO portal.

 Save the Payday Super Export File

A Save As window will appear, prompting you to choose where to save the super export file.

  1. Navigate to the folder where you want to save the file.
  2. In the Export File field, give the file a meaningful name — for example: Super_Payment_22_04_2026.
  3. The file will save as a CSV file by default.
  4. Click Save & Ok on the message 

 This file is your super export file, formatted for your clearing house (e.g. QuickSuper). Log in to your clearing house portal and upload this file to remit the super payments to your employees’ funds.

🚨Cyber Safety Reminder: Superannuation files contain sensitive data that should not be shared please ensure your save location has restricted access & consider deleting the file after a successful import.

Generate EFT File & Pay Employees (as Normal) 
Submit the Super File & Payment to Your Clearing House 
Generate the creditor payment or create a journal entry. 

Tip: Clearing houses need to match the contribution data in the file to the incoming payment before they can distribute super to employees’ funds. If the file and payment arrive separately or at different times, the clearing house may place the payment on hold, resulting in super not reaching employees’ funds on time and triggering ATO penalties.

 

Payday Super pay run checklist:

✅ Process Automatic or Manual Payslips as normal

✅ Run Payslips UPDATE (PY011) with Submit STP and Export PayDay Super ticked

✅ Save the Payslips UPDATE PDF report

✅ Confirm the MessageXchange STP confirmation (200 OK)

✅ Save the super export CSV file

✅ Generate EFT File (PY012) and upload to bank to pay employees as normal

✅ Process super payment via AP Payments — Creditor Payment Maintenance (APP02)

✅ Upload super CSV file and super payment to clearing house at the same time, on pay day

5. Reporting on Super Contributions (PYR50)

Reporting on Super Contributions 

The Employee Yearly Spreadsheet report has a new Payday Super format option that displays total superannuation contributions paid for each employee across the payroll year, broken down by month. 

The figures shown in this report include:

  • Employer Super Guarantee (SG) contributions
  • Voluntary salary sacrifice contributions made by the employee through payroll
  • Any other super contributions processed through Payslips UPDATE
  • Selection — filter the report by Employee, Employee Alias, Employee Group or Department.
  • Report Options — where you choose the Format (set to Payday Super), Print Employee Type, Sequence and Payroll Year.

The report will show the following: 

 

Note: The amounts shown include all super processed through Payslips UPDATE. They do not include any direct contributions made by the employee outside of payroll (e.g. personal contributions paid directly to their fund).